Planning an event is stressful enough—juggling speakers, sponsors, and attendees while tracking hundreds of moving pieces. But when you also have to manage travel for VIPs, staff, and guests, it can quickly spiral into chaos. Spreadsheets, last-minute flight changes, and hotel mix-ups don’t just waste time—they create friction that reflects poorly on your brand.
At the last Adobe Summit, I was lucky enough to experience what it’s like when all that friction disappears. Adobe had everything covered—flight, hotel, car service—and all I had to do was log into the Navan mobile application. It was seamless. No back-and-forth emails. No calls to customer support. Every detail was in one place, and I could make changes or check itineraries from my phone.
When the budget for Uber exceeded the allotted amount, I was even able to add additional funds to my Uber account. As an invited influencer, it was both impressive and seamless.
Navan
Navan is a smart, all-in-one corporate travel and expense management solution that removes the friction from business travel. Designed to support event marketing teams and corporate travel managers alike, it gives you complete control over bookings, policies, and reporting, without requiring your team to become travel agents.
With Navan, the benefits extend well beyond convenience. Event marketers can onboard VIPs and executives in seconds, control spending through smart policies, and ensure that every traveler—from keynote speakers to regional sales representatives—gets a great experience. And when your guests arrive at your event relaxed and on time, your team can focus on what matters: making your event unforgettable.
Here’s why more event marketers are turning to Navan to manage their travel logistics:
Actionable insights: Monitor event travel spend in real-time and benchmark against similar programs. Uncover waste and optimize future budgets.
Approval workflows: Customize booking approval flows by role, spend level, or event type—automating oversight without slowing things down.
Automated employee management: Sync with your HRIS to keep traveler info and permissions up to date across every team and department.
Executive travel management: Book travel for speakers or execs with their preferences and loyalty benefits in mind.
Flexible booking options: Easily accommodate last-minute changes or alternate return dates, all within policy.
Loyalty compatible: Guests and employees still earn points and miles, just as they would when booking directly.
Modern interface: A mobile-first experience that makes booking or modifying travel feel like using your favorite consumer app.
Navan Rewards: Encourage budget-friendly choices by offering travelers personal rewards funded by Navan.
Real-time traveler tracking: Keep guests safe with centralized location tracking and instant communication tools.
Seamless guest booking: Even non-employees can book travel within your budget and policies using intuitive tools.
Streamlined group events: Manage complex group travel while maintaining visibility and control over costs.
Sustainability suite: Track carbon emissions for your event travel program and encourage travelers to opt for greener options.
24/7 support: Let Navan’s in-house agents handle urgent travel issues—no more late-night texts or manual reschedules.
Whether you’re hosting a user conference, managing a trade show team, or flying in partners for a roadshow, Navan turns chaos into clarity. You’ll save time, stay on budget, and create a travel experience that reflects the professionalism of your brand.
Deliver Flawless In-Person Experiences
Request a demo, sync your HR system, and set up your travel policies. From there, you can onboard users in minutes and start booking immediately, with complete visibility into every itinerary, approval, and expense.
Request a Navan Demo
©2025 DK New Media, LLC, All rights reserved | DisclosureOriginally Published on Martech Zone: Navan: Effortless Event Travel Management for Employees, Speakers, and Influencers