The next evolution of context-first document management provides a dynamic, role-based way to visually interact with people, projects, and processes to drive business performance.
M-Files, the leader in context-first document management, unveiled M-Files Workspaces, redefining how organizations manage and understand their information in the age of AI. Built on M-Files’ unique context-first architecture, Workspaces is the business application and user experience layer that simplifies complexity and instantly brings together every related document, project, and stakeholder in a single view, delivering a smarter, faster way to work. Instead of simply storing documents, Workspaces takes a context-first approach — linking content to the people, projects, and processes that give it purpose. The result is a unified view of work that empowers employees, strengthens compliance, and improves performance.
Many businesses remain slowed by operational friction. Information is scattered across disconnected systems, and essential knowledge, such as which client projects are active, who’s involved, and why decisions were made, often lives only in people’s heads. As generative AI becomes more pervasive, information overload grows, negatively impacting business performance.
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M-Files reduces that operational friction by unifying documents within an intelligent system that mirrors the real-world structure of the business — mapping how people, projects, and processes interact to get work done. Built on M-Files’ model that understands how organizations operate, Workspaces simplifies complexity and instantly brings together every related document, project, and stakeholder in a single view. Instead of navigating endless folders or relying on memory, employees can start with what matters most — a client, project, or process — and instantly see the full picture in context. The result is faster decisions, stronger compliance, and measurable productivity gains.
”With M-Files Workspaces, we expect to significantly reduce the time our busy experts spend searching for information,” said Mikko Pippuri, Digital Ninja at Berggren. “We’re looking ahead to a future of complete visibility into our clients, cases and their due dates, where decisions happen faster, errors are minimized, and collaboration feels effortless.”
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Workspaces is built upon M-Files’ context-first architecture and powered by M-Files Aino (“I-Know”), the company’s AI engine. Unlike AI models that analyze text in isolation, Aino draws on the context of clients, projects, and processes to deliver more accurate insights, smarter automation, and effortless compliance.
“Workspaces represents a fundamental shift in how people work with documents and critical business information,” said Tony Grout, Chief Product Officer at M-Files. “M-Files is built on a model that understands how your business operates, delivering insights you can trust, automation that feels natural, and a frictionless experience for a more human way to work.”
With Workspaces, organizations gain:
Faster access to relevant content: Role-based, personalized, context-driven views that surface what each person needs most – including documents stored natively in Microsoft 365.
Effortless navigation: Move seamlessly between related items without backtracking or re-filtering.
Complete visibility in one view: Instantly see all content related to the client, project, or process you’re working on (including documents and people) in a single, connected digital workspace.
Instant access to critical information from core business systems: Deep integrations with core platforms like CRM, ERP and Practice Management deliver the context needed to drive greater productivity.
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